Meetings

17/01/2007 - Regional Committee Meeting

17th January 2007

Present:
P Jones, A Cantle, J Lawson, J Howells, K Wilson, Caroline Findlay (Chair Alnwick Tri).

Apologies:
Ian Maddison, Dave Stevens, Tony Main, Paul Gertig

Previous Minutes:
Agreed as a true record

Matters Arising:

• Coaching Course (L2) was cancelled due to lack of interest – 5 applicants.
• Coaches on the regional website. John Howells to ask if they mind their details being published. Similar to be done for Referee’s in the region.
• PJ looked at getting some leaflets made up to promote NE Regional series. Agreed to get 10,000 printed.
• Although we will be part of Triathlon England it was agreed to keep the existing British Triathlon NE logo for the time being.
• Award winners from the NE were: Tracey Sample (Volunteer of the year); Bob Hogg (Coach of the year); Tony Main (Referee of the year); Caitlin Simon (Young volunteer of the year) and Sun City Tri was race of the year.
• Suggested incentive for coach of the year was their club would get a coaching voucher.

Chairperson’s Report:

• AC thanked PJ for organising the Regional Dinner. Race calendar has panned out well with race organisers getting response about events already.

Treasurer’s Report:

• Current balance of £1047. Treasurer not present.

Triathlon England:

• AC appointed as President of Triathlon England.
• JL appointed as Chair of Triathlon England.
  Structure of the board:
• 3 Super Regional Directors: Dave Rigby, Keith Perry and Martin Harris
• Director of events and technical: Paul Groves
• Team England Performance: Dave Bellingham
• TWO vacancies: Business and Finance
• Sport England would prefer two women on the board.
• AC cannot represent NE as she is president and JL cannot as chair so we are looking for another volunteer for this role.
• JL was co-opted as a NE committee member – PJ proposed, JH seconded

Regional Grand Prix:

• Helvelyn Triathlon and Ripon Triathlon to be included in NE Grand Prix
• JH to change scoring system back to what it was but only Triathlons will count towards the NE Grand Prix
• JH requested the results are put into a certain format, he will email race organisers to request this. For events to be part of the Grand Prix they have to follow certain rules and this is one.

Club League Entry Fee:

• PJ suggested that entry fee be raised from £25 to £50 to help cover the costs of trophies and make the Grand Prix more sustainable. This was agreed by the committee.
• League to be run the same as it was in 2006. Any club member counts towards the league score – top 4 men and top 3 women of any age to count. Entry fee also covers individual entry into the NE Regional Grand Prix.
• Access to the Regional Pool of equipment would remain at £50. This was agreed by the committee.

Senior Championship Events 2007:

• Sprint Distance Championships will be Sun City Triathlon (22/07/07)
• PJ suggested the One Life event be put forward as the Standard Distance event.
• PJ was then asked to leave the room whilst the committee discussed the options.
• Committee decided that One Life event would be Standard Distance Championships as it is looking to develop over the coming years, with it having National Ranking Status for 2008 and hoping to be able to cater for a World’s Qualifier in 2009.

TriHard Electronic Timing and Online Entry Systems:

• Rob Wilkins has set an online entry system which can be used by NE events. Cuts down on admin. Available for a small fee.
• Also available is an electronic timing system which will work for all events, pool based, open water etc. This again is available for the NE at a cost.

Spring Duathlon Series:

• City of Durham, Stokesley and Hamsterley Spring Duathlons will be a series.
• Region to help towards prizes for the series – contribute £60.
• Official NE Duathlon Series
• Must do ALL THREE races to count

Children’s Event Entry Forms:

• JH wants to put children’s events on the website to give equal coverage
• Needs parental permission on entry forms
• PJ to contact British Triathlon about wording required

NE Children’s Triathlon:

• Sub Committee formed
• 1st meeting positively received – next meeting Thursday 25th January
• Benfield has been booked until end of March for the Academy sessions

Schools Project 2007:

• Corus Kids of Steel – event will take place on May 18th during school time
• Event will take place at Eston
• Working with schools in the area to get as many kids there as possible
• Main aim of the event is to set up a new kids club in the area
• Also PJ wants other County based schools events in the area.
• Aykley Heads for Durham, Benfield for Tyne & Wear and Ponteland for Northumberland
• Northumberland will also have several district based events also

Coaches and Referee’s Information:

• Race organisers to approach referee’s
• Name’s and e-mail addresses to be put on the website
• AC to approach Tony Main about position on the committee

Athlete of the year award:
PJ and AC suggested ‘Triathlete of the Year’ not necessarily for best athlete but best personality / Triathlete.
Nominations will create a shortlist and then the Regional Committee will decide the winner.

ANY OTHER BUSINESS:

City of Durham Duathlon:
Issue with the police – organiser needed advice for Police Authority

Air Training Corps:
Cadets available for volunteering. If your are short of volunteers then contact Paul Jones who will put you in contact with the relevant people.

Level 1 Funding:
Tim Wylie (One Life) to be given £50 for Level 1 course.

Tyne Tri:
JL suggested that Tyne Tri hoping to put on an event – their AGM is 31st January 2007.

Dates of Future Meetings:

• Wednesday 11th April 2007 (7pm)
• Wednesday 11th July 2007 (7pm)
• Wednesday 10th October 2007 (7pm) – AGM

Presentation Evening:
Thursday 13th December - AC to book the venue